Subsequent recording will include:

• Document respite placements made utilizing the CD-104
• Document contacts with the family
• Document any staff concerns with the family
• Document any trainings attended. 

A summary should be completed yearly and prior to issuance of a new cooperative agreement. The summary will include:

• Any concerns or issues noted during the past year
• Number and types of placements made
• Changes in household composition (i.e. divorce, death, illnesses, adoptions, births, etc.)
• Changes to the physical environment (moves, additions, remodels, etc)
• Training attended
• Background screenings to be completed every two years
• The date of the licensing worker’s home visits (which must occur a minimum of once a year prior to the new cooperative agreement being issued)
• Contact with the family’s biological/adopted children (separate from the parents)
• Document discussion of any cooperative agreement or qualification issues, placement concerns, and any other issues/concerns noted by the Resource Development Worker
• Discussion of any hotline reports, incidents, issues or concerns involving the Respite Resource family and any action taken.  It should also be noted if no action was taken and why
• If there are concerns and reasons to close the respite provider, the contract unit must be contacted to close the respite care cooperative agreement for services, CM-9 or CM-10. Request to close the cooperative agreement must occur prior to June 30; the end of fiscal year

Memoranda History:

CD09-07, CD10-20, CD14-17, CD15-75, CD18-16