Regional foster care billing staff follow the procedures described in the sections below when a manual recoupment is necessary. The following are examples of situations requiring a manual recoupment:

• The provider’s contract or placement has been terminated, and there are no subsequent payments to the provider from which to recoup the overpayment through a PPA invoice.
• The dollar amount of the overpayment is substantial and will require more than six months to be recouped from future invoices.
• Three months have passed since a PPA invoice was approved in IMPACT to recoup the overpayment, but there have not been adequate payments to the provider to offset the overpayment.