If the amount to be recouped is greater than 50 percent of the next projected payment, the regional foster care billing coordinator performs the following actions:

1. Notifies the provider about the recoupment by phone.
2. Documents the phone call on Form 8103c Phone LogWord Document.
3. Does either of the following:
   • If the provider agrees with the planned recoupment, approves the PPA invoice to recoup the overpayment.
   • If the provider disagrees with the planned recoupment, records the reasons on the Phone Log. The regional foster care billing coordinator tells the provider that the provider’s comments and information will be relayed to the director of the state office Accounting Division.