General accounting records in CPS and CPI, such as banking records, accounts receivable, and accounts payable, are retained for five years after the end of the current fiscal year and then destroyed. See the CPS Children’s Funds Management Accounting Records series of the Records Retention SchedulePDF DocumentExternal Link. All other DFPS accounting records are included in other sections of the retention schedule.

The regional accounting unit retains the following:

• All check stubs for five years after the end of the current fiscal year, as stated in the Retention Schedule, Canceled and Returned Checks, Stubs, Warrants, and Drafts.
• Reconciliation documentation for five years after the end of the current fiscal year.