If a permanent managing conservator explains to the regional operation support administrator (ROSA) in writing why the conservator cannot repay the overpayment(s) within 12 months, the ROSA informs the managing conservator of the following:

• A plan that exceeds 12 months must be approved by the DFPS State Office.
• The maximum repayment plan is 24 months.
• There is no guarantee approval will be granted.

If the permanent managing conservator agrees to a repayment plan of more than 12 months but not more than 24 months, the ROSA does the following:

• Forwards the total amount to be recouped and timeframe for payment to the division administrator of the DFPS Federal and State Support Unit.
• Notifies the permanent managing conservator that the plan has been forwarded for approval.

The division administrator does the following:

• Processes the request for a payment plan.
• Obtains the required approval.

Plan Is Approved

If the repayment plan is approved, staff at DFPS State Office does the following:

• Obtains Form 8103h – PCA Provider Repayment Plan Documentation and Approval FormPDF Document from the division administrator (the sole source for the form).
• Sends it to the managing conservator to obtain the conservator’s signature of approval.

Plan Is Not Approved

If the repayment plan is not approved, the division administrator notifies the permanent managing conservator.