The caseworker must inform the contractor in a timely manner if there are any significant changes in the child or youth’s circumstances, including legal status, family situation, and factors related to the permanency goal.

If DFPS initiates a placement change, the caseworker must give written notice to the contracted provider as follows:

• For contracted providers who are not providing emergency care services, the caseworker gives notice 30 calendar days before the placement change.
• For contracted providers who are providing emergency care services, the caseworker gives notice five calendar days before the placement change.
• The caseworker is not required to give notice if there is a court order or there is an immediate threat to the health, safety, or well-being of a child.

See 24-Hour Residential Child Care Requirements for more information.

The caseworker must attempt to gather as much information about the child or youth from the current caregiver as possible, including:

• Any behaviors noted and successful or unsuccessful techniques for managing those behaviors.
• Routines and preferences.
• Recommendations about future placements.