When a child is placed in substitute care, staff must document the:

  •  contacts, assessments, and services provided to the child and the child’s family; and

  •  key decisions made and actions taken during care that affect the child and the child’s family.

Timeliness

A caseworker must enter into IMPACT any face-to-face contact with the child on the same day of the contact. The caseworker must enter the completed narrative no later than seven calendar days from the contact. The caseworker must enter all other case information into IMPACT as soon as possible, but no later than seven calendar days from the date of the event being documented, unless there are different timeframes to document the event. See:

1430 Documentation in the Case Record

6133.21 Documenting Contacts Using the Contact Details Page

6133.22 Documenting Monthly Contacts and Visits

6133.23 Required Narrative Content

6133.24 Contacts and Visits with the Child, Parent, Kinship, Relatives, and Caregiver

6133.25 CPS Contact with Collaterals, Court, and Legal Parties

6133.26 Supervisor Consultation