When the case is assigned to the conservatorship caseworker, that caseworker must review the case record. If there has been no clearly visible photograph of the child’s face taken within the last 60 days and uploaded into OneCase, the conservatorship caseworker must ensure one is taken and uploaded into OneCase by the 60th day following the child’s removal.

Thereafter, the caseworker must ensure there is at least one updated photograph for the child taken at least every six months and uploaded into OneCase.

Photographs may be taken by the caseworker or other person, but they must fit the criteria outlined below:

• The date the photo was taken must be known and should be from within the past six months.
• The photo must be an individual photo of the child (in other words, the child must be the only one in the photo).
• The child’s face must be clearly visible and not at a distance.

When the case is closed, the caseworker must give the pictures to the family caring for the child or directly to the child if the child is a teenager. See also 6572 Tasks Required before Closure and Appendix 6000-1: Discharging Children from Substitute Care.