When a child has been placed in an adoptive home across regional lines and it is appropriate to close the case, the caseworker receiving the child for placement and the caseworker sending the child for placement take the following steps:

  •  the receiving caseworker must provide the sending caseworker with copies of any external documents in the adoptive family’s record that the sending caseworker does not already possess;

  •  the sending caseworker must attach the adoptive family’s external record to the child’s external record and close the child’s case;

  •  the sending caseworker must follow the procedures for closing a case in the ADO (Adoption) stage in IMPACT;

  •  the sending caseworker must document the location of the adoptive family’s original external record in the ADO stage;

  •  the sending caseworker must follow procedures for closing a case in the FAD (Foster or Adoption) stage in IMPACT; and

  •  the receiving caseworker must document the location of the child’s original external record in the FAD stage.