Authorizing and Reauthorizing Services

Authorized staff complete a day care request in the Service Authorization tab under the IMPACT case for the client and submit the request to their supervisor. In some instances, additional approvals may be required, as outlined below in Time Frames for Services.

After the appropriate regional manager approves the request, the regional manager submits the request to the DFPS Day Care Program manager, who assigns it to a day care coordinator for review and approval in IMPACT.

If day care services are approved by the DFPS day care coordinator, the coordinator generates Form 2054 Service Authorization in IMPACT and forwards the completed form to the appropriate child care facility.

Form 2054 must be approved and sent to the appropriate child care service (CCS) agency before clients use day care services.

Time Frames for Services

The initial service authorization for Title IV-E and non-Title IV-E Foster Child Day Care may be approved for a maximum of 12 months.

Subsequent service authorizations for cases in which the child meets all of the eligibility requirements for Title IV-E or non-Title IV-E Foster Child Day Care may be approved for a maximum of 12 months.

If, at any time, a child’s billing service level increases from Basic, day care is provided for 60 days after the date of the change in billing service level or until the current authorization ends, whichever is earliest. Eligibility for day care cannot be extended or renewed for a child with a service level higher than Basic, unless the billing service level decreases to a Basic billing service level and all other eligibility requirements are met.

Terminating Services

If Foster Child Day Care is terminated before the end date on Form 2054 Service Authorization, the caseworker must, within 24 hours, notify the DFPS day care coordinator who will terminate the service and notify the CCS agency of the early termination of service.